Interview Questions.

Q1. What Is Pop3 Protocol?

The POP (Post Office Protocol 3) protocol gives a simple, standardized manner for users to get entry to mailboxes and down load messages to their computer systems. When using the POP protocol all of your electronic mail messages might be downloaded from the mail server in your neighborhood laptop. You can pick out to go away copies of your emails on the server as well. The advantage is that once your messages are downloaded you can cut the internet connection and examine your email at your amusement with out incurring further conversation expenses. On the opposite hand you would possibly have trferred a number of message (along with unsolicited mail or viruses) in that you are not at all fascinated at this factor. See also POP3 Description (RFC).

Q2. What Is Outlook?

Microsoft Outlook is the name of a software program that combines your e-mail, calendar, conferences/appointments, contacts, cope with e book and tasks. The calendaring feature in Outlook will update Meeting Maker this summer. At wisdomjobs, Outlook/Exchange is referred to as the wisdomjobs Connect Service. Exchange is the server and Outlook is the client mounted on every customers workstation.

Q3. How To Back Up Outlooks Stuff?

Outlook’s perspectives — Calendar, Contacts, Journal, Tasks, and E-mail — aren’t always part of the Personal Folders record. You can backup those additives one by one, as follows:

Repeat steps 1, 2, and 3 from the previous tip.

Choose the Outlook object folder you need to export from the Select The Folder To Export From list and click Next.

By entering or surfing, specify a folder and filename for the backup report.

From Options, specify a way to treat reproduction items.

Click Finish.

Repeat as vital for each Outlook folder.

If you’re on a corporate server, do the following:

From the Tools menu, select Services and then click on the Delivery tab.

From Deliver New Mail To The Following Location, pick out Remote Mail and pick out your Personal Folder record or choose your Microsoft Exchange Server mailbox, if you want to apply offline folders.

Click OK.

Exit and restart Outlook.

Q4. How To Delete Ms Outlook Folders?

Adding folders is so easy which you would possibly upload greater folders than you really need. It’s common to create too many and then discover you need to reduce a chunk. Fortunately, deleting folders is straightforward:

Right-click on the folder you need to delete.

Choose Delete foldername.

That’s it! Outlook will pass the deleted folder to the Deleted Items folder, as a subfolder. If you want to permanently delete the folder, proper-click on the deleted folder (in the Deleted Items folder) and choose Delete. When Outlook activates you to permanently delete the folder, click Yes. Otherwise, the facts in that folder remains inside the Delete Items folder, consuming assets. In addition, if a folder consists of sensitive or private records, it’s visible to everyone who accesses your laptop. If Delete isn’t to be had with a right-click on, name your administrator.

Q5. How To Delete Mail?

You can delete one message or many messages. Select the message(s) you need to delete and click on the Delete Mail icon or press the Delete key to your keyboard.

Q6. What Is Outgoing Mail Server (smtp)?

This is the server used simplest to send emails (to trport them out of your email client program to the receiver). Most outgoing mail servers are using the SMTP protocol (Simple Mail Trfer Protocol) for sending emails.

Depending to your community settings, the outgoing mail server can belong to your ISP or to the server wherein you setup your email account. As an alternative, you may use a subscription based SMTP server (like smtp.Com), with the intention to allow you to send emails from any electronic mail account you already personal. Due to anti-unsolicited mail motives, maximum of outgoing mail servers will no longer will let you ship emails in case you aren't logged on their network.

An open-relay server will allow you to use it for sending emails, irrespective of if you belong to its community group or no longer, accordingly it is a heaven for spammers.

Q7. How To Delete A .Pst File From A Profile?

When a person moves on, you should delete his or her .Pst report from the nearby device, as follows:

Close Outlook if it’s open.

From the Windows Start menu, pick out Control Panel.

Double-click Mail.

Click Data Files.

Select Personal Folders and click on Remove.

Click Close and close the Control Panel window.

Outlook needs a private folder, so after deleting the present day .Pst record, create a new one by clicking Add. Be positive to set the new file because the default. Delete a user’s .Pst report most effective while you’re certain that no person will need to access its contents.

Q8. How To Create A Signature?

Options > Mail Format > Signature or Click the signature icon when composing the message.

Type the signature call

Type inside the signature content material

Select the Default Signature for New messages and for Reply/Forwards.

Q9. Where Is Mailboxes In Outlook?

You could have a primary mailbox and a set of private folders. The main mailbox incorporates items which might be stored on the server. The private folders live on the nearby machine.

Q10. How To Search For Text Within A Message?

Open the message. (This can't be achieved even as in the preview pane). Press F4 to deliver up the search conversation field or Click Find (the binoculars icon). Enter your search standards.

Q11. What Is Http Protocol?

The HTTP (Hyper Text Trfer Protocol) isn't always a protocol committed for e mail communications, but it is able to be used for accessing your mailbox. Also referred to as web primarily based e-mail, this protocol may be used to compose or retrieve emails from an your account. Hotmail is a superb instance of the use of HTTP as an e-mail protocol.

Q12. How To Customize The View Of My Mailboxes?

Edit columns Add / Remove Field: View > Current View > Customize Current View > Fields > Add / Remove Fields.

Find objects size of a folder:

Select the folder, variety of gadgets show on the left bottom corner.

Find Folder size:

Right click on the folder to pick Properties, click on “Folder length” at General Tab.

Q13. How To Create Folders To Organize My Mail?

To do this proper-click both your most important mailbox or personal folder list. Select New Folder. Name the Folder and click OK.

To flow mail into the folder certainly click and drag it into the folder. Ctrl + Click lets you choose more than one messages that aren’t necessarily next to every other and Shift + Click lets you select a series of messages.Then you could drag and drop the ones messages into the brand new folder.

Q14. How To Create Stationery?

Create a New Template:

File > New > Mail Message (Ctrl+Shift+M) > Enter Content > Click MS Button > Save As > Save As Type (Outlook Template) > File Name > Save.

By default, the Template saves in c:Documents and SettingnetidApplication dataMicrosoft templates.

To use the template:

Tools > Forms > Choose Form > Look in > User Templates in the System > Browse to the template which you stored and Open it.

Q15. How To Setup A Group List?

Click the New Button > Distribution List > Select New Member > Search in Contact

Q16. How To Prompt For Profiles?

Outlook can cope with multiple profile. An Outlook profile is much like a Windows user account; every profile contains settings specific to a single consumer. However, if you define more than one profile, you have to inform Outlook to set off for a profile, as follows:

From the Windows Start menu, pick out Control Panel.

Double-click on Mail.

Click Show Profiles.

Click the Prompt For A Profile To Be Used alternative and click OK.

Now, while you launch Outlook, it's going to ask you to choose a profile.

Q17. What Is Smtp Protocol?

The SMTP (Simple Mail Trfer Protocol) protocol is utilized by the Mail Trfer Agent (MTA) to deliver your Email to the recipient’s mail server. The SMTP protocol can handiest be used to ship emails, not to acquire them. Depending for your community / ISP settings, you may best be able to use the SMTP protocol below certain conditions (see incoming and outgoing mail servers) see also SMTP RFC

Q18. How To Change The Font?

The default Message Font is 11-point Caliber. To alternate the default font for brand spanking new messages:

Tools > Options > Mail Format > Stationery and Fonts > Personal Stationery > New mail message > Font

To exchange Mail List Font:

View > Current View > Customize Current View > Other Settings > Column Font

Q19. How To Empty The Trash And Remove Deleted Items?

Tools > Options > “Other” Tab > Check “Empty the Deleted Items folder upon present”

When your mail is deleted it goes into the Deleted Items folder which is much like your trash in Eudora. The main difference is, once you empty your deleted objects it will be recoverable for 14 days. Anything that’s been deleted for 14 days can no longer be recovered.

Q20. What Is Imap Protocol?

IMAP (Internet Message Access Protocol): Is a popular protocol for having access to electronic mail out of your local server. IMAP is a purchaser/server protocol wherein e-mail is received and held for you by means of your Internet server. As this calls for best a small information trfer this works nicely even over a slow connection together with a modem.

Only in case you request to study a selected electronic mail message will it be downloaded from the server. You can also create and control folders or mailboxes at the server; delete messages and so forth. See also IMAP.Org

Q21. What Is Timeframe For Conversion?

The Library could be converted this Spring. One weekend early this summer time, email and calendaring could be unavailable even as statistics from Meeting Maker is introduced over into Exchange. The Meeting Maker machine will then be shutdown and that Monday you'll start the usage of calendaring in Outlook. Until then, all conferences should originate in Meeting Maker. To make sure a clean trition, anybody ought to be on Exchange previous to June 1.

Q22. How To Enable Automatic Spell Checking?

Tools: > Options > Spelling Tab > take a look at “Always take a look at spelling earlier than sending”

Q23. Tell Me Is There A Space Limitation On The Exchange Server?

Yes. The quota is 1GB. You will get hold of a caution while the entire area of your mailboxes reaches 750MB. At 1GB you cannot ship email and at 1.25GB you can not ship or acquire e-mail. You can keep as an awful lot electronic mail as you want in your regionally saved electronic mail folders.

Q24. What Is Incoming Mail Server?

The incoming mail server is the server related to you electronic mail address account. There cannot be extra then one incoming mail server for an email account. In order to get right of entry to your incoming messages, you want an e-mail customer. A application which could retrieve email from an email account, allowing a consumer to examine, ahead, delete, and reply to electronic mail messages. Depending to your mail server, you could use a dedicated electronic mail consumer (like Outlook Express) or a web browser (like Internet Explorer, For having access to net based email bills, like Hotmail).

The mail is held in garage on the incoming mail server till you download it. Once you have got downloaded your mail from the mail server it cannot be downloaded again. In order to download your Email, you ought to have the right settings configured on your Email client software. Most incoming mail servers are the usage of one of the following protocols: IMAP, POP3, and HTTP.

Q25. Explain Email Ports?

For networks, a port me an endpoint to a logical connection. The port variety identifies what kind of port it's far. Here are the default electronic mail ports for: –

POP3 – port 110

IMAP – port 143

SMTP – port 25

HTTP – port eighty

Secure SMTP (SSMTP) – port 465

Secure IMAP (IMAP4-SSL) – port 585

IMAP4 over SSL (IMAPS) – port 993

Secure POP3 (SSL-POP) – port 995

Q26. How To Create An Address Book?

If you spotlight any electronic mail cope with and proper click it, you may get a context menu. On that menu pick out Add e-mail deal with to contact list.

When within the Contact window, you might have several contacts. There is one cope with book in your Personal Folder and there's one for major Mailbox, which additionally may be available to you within the Web client. So your address e book can comply with you.

Q27. How To Make Contacts Appear In The Address Book?

When addressing email, you may choose from Contacts gadgets — commonly. If contacts don’t appear, proper-click the Contacts folder, choose Properties, and then click on the Outlook Address Book tab. Make sure the Show This Folder As An Email Address Book is checked. If that choice is dimmed, choose E-mail Accounts from the Tools menu and then select View Or Change Existing Directories Or Address Book and do one of the following:

If Outlook Address Book isn’t within the list, add it. Then, close Outlook and restart it.

If Outlook Address Book is listed, delete it, close Outlook, restart, after which add it.

Q28. How To Configure The Google Directory So I Can Find Email Addresses?

Click the Tools menu > Account Settings > Address Books > New > Internet Directory Services (LDAP) > Next > Server Name : listing.Google.Com; > More settings > Connection Tab: Display Name : google LDAP; : PORT: 339 > Search Tab: Search Time out: 60; Search max: a hundred; Search Base: Customer: o=google.Com; uncheck Enable Browsing > OK > Next > Finish

Q29. How Much Mail Can Be Stored In Each Mailbox?

The recommendation is 5000 messages according to folder.

Q30. How To Set An Out Of Office Message?

Outlook allows you configure Out of Office messages with start and quit dates. So you don’t have to bear in mind to shut off your vehicle reply whilst you return. It can be configured from the Outlook client or from the web. It replaces the Email Account Management Tools.

On the Tools menu, click Send out of Office Auto-Replies.

Click Only ship at some point of this time range.

Choose your date range and kind your message and click ok.

In the Auto-reply simplest once to every sender with the following textual content box, type the message which you need to send at the same time as you're out of the office.

Q31. How To Work With Your .Pst File?

Outlook stores every consumer’s folders, messages, forms, and documents in a special document referred to as a Personal Folder record. You can save, reproduction, and even move a Personal Folder (.Pst) file, even though you shouldn’t move it unless you have got a particular cause for doing so and recognize what you’re doing. Use Windows Search to locate the file fast using the hunt string *.Pst. Usually, this file is at the local power. However, in case you’re on Microsoft Exchange Server, you won't have get entry to to it. In that case, you’ll want to speak together with your administrator.

Backing up your .Pst report every so often is a superb idea. How often depends on you. But if you get a number of critical mail, every day isn’t too frequently. To again up your Personal Folder document and all its subfolders, surely export it, as follows:

Choose Import and Export from the File menu to release the wizard.

Choose Export To A File from the Choose An Action To Perform listing and click Next.

Select Personal Folder File (.Pst) from the Create A File Of Type list and click Next.

Choose Personal Folders from the Select The Folder To Export From listing.

Check the Include Subfolders choice and click Next.

Specify a folder and filename for the backup file.

From Options, specify a way to deal with duplicate items.

Click Finish.

Q32. How To Print Selected Text?

If the e-mail message is inside the HTML layout, print the message from Internet Explorer.

1) Open the e-mail message.

2) On the Ribbon, click Other Actions, after which click on View in Browser.

Note:

If the Microsoft Office Outlook dialog box seems, click on Yes.

The message is displayed in Internet Explorer.

1) Select the text which you want to print.

2) On the File menu, click on Print.

3) In the Print dialog field, click Selection in the Page Range phase, and then click Print.

Q33. How To Archive To Avoid Losing Data?

Outlook has a critical design flaw: If you don’t archive or delete messages often, your file will grow too big for Outlook to address. Eventually, Outlook will choke. If this takes place, you could down load a crop device with the intention to reduce the dimensions of your Personal Folders report. Unfortunately, you’ll lose records because this device gets rid of a few to reduce the scale of the file.

Avoiding the problem is the high-quality protection:

Delete messages you don’t want to preserve.

Archive gadgets regularly.

Q34. How To Clear The Search History?

The Contact Quick Find characteristic shops each seek. If an object is already within the listing, you could select it fast for a repeat seek. But the listing can rapidly grow too huge to be beneficial. Outlook shops seek gadgets inside the Registry. To clear the list, delete the following Registry key:

HKEY_CURRENT_USERSoftwareMicrosoftOfficeversionOutlookQuickFindMRU

Note: Editing the Registry is unstable, so make certain you have got a established backup before saving any modifications.

Q35. Can To Set Up Filters Like I Did In Eudora?

Yes. In Outlook they're called Rules. To begin making a rule, go to Tools > Rules and Alerts. The dialog box that opens displays a list of regulations. Click New to begin a new rule and use the wizard to specify criteria and actions. You can create a rule that movements your mail right into a folder. This will keep your inbox from growing too big and help organize your mail.

Q36. Explain Extended Reminders For Multiple Task Folders?

You may have a couple of Task folder, but Outlook recognizes reminders and follow-up flags handiest for the items in the default Task folder. That me if you set a reminder for an item in a non-default Task folder, Outlook will ignore it. If you must have this capability, consider the use of a third-birthday celebration product, which includes Extended Reminders.

Q37. Is It Possible To Print Selections Of Text Rather Than Entire Messages?

You will want to copy and paste the textual content into a new message or some other software.

Q38. Explain Email Protocol?

Basically, a protocol is set a fashionable method used at each stop of a communique channel, in order to correctly trmit records. In order to address your e-mail you should use a mail patron to access a mail server. The mail consumer and mail server can alternate information with every other the use of a variety of protocols.

Q39. How To Export Outlook Folders To Another Format?

Although the right code can assist Office programs communicate to each other, every now and then it’s faster to export data. An automatic solution is honestly well worth the effort if users should frequently repeat the mission. Knowing which layout to export to is the real trick. You can export Outlook information to every other format as follows:

Choose Import And Export from the File menu.

In the ensuing pane, choose Export To A File and click Next.

From the Create A File of Type list, select the right report kind and click Next. One of the seven types must be adequate for maximum functions.

Choose the folder you need to export from and click on Next.

Enter the route and filename for the exported report and click Next. Or click on Browse to locate the best folder after which enter only a filename.

Click Finish. In this final window, Outlook may additionally give you the possibility to map fields. Generally, you won’t need to alternate the wizard’s settings except you have got very specific reasons for doing so.

Outlook exports internal area names. You can trade these names inside the exported record, but you could’t alternate them before the export. You can use an export to examine the inner names if you decide to code the solution later. Knowing the ones internal subject names is critical.