Top 37 Hr Admin Interview Questions
Q1. What Is Payroll Cycle?
This is the period in opposition to which employee is to be paid. Usually, calendar month is taken into consideration as payroll cycle. However, for comfort of series of payroll inputs, computation, and payout, agencies occasionally outline payroll cycle in a different way. 1 Jan 2013-31 Jan 2013, 26 Dec 2012- 25 Jan 2013, 15 Dec 2012-14 Jan 2013 are examples. In most of these cycles, payroll processed is called as Jan 2013 Payroll.
Q2. What Is Attendance Override?
As an Admin you've got the privilege to manually override the attendance of an employee.
Click Leave > Admin > Manual Override.
Select an employee and set the date range to view information for
Click the Show button to refresh show whenever you regulate the date range. The default view is by worker. Click the Date Wise tab to view the attendance for the same variety by session for all employees.
Select a value from the Override drop-down list of a day to alter it.
You can view the Override values as time or popularity (default view).
In the Remarks textual content box, input feedback if any.
Click The Override button. To affirm your changes. A message appears prompting that the modifications are effectively stored. Your changes replicate at the Attendance Muster page.
Q3. How To Update Access Card Number In System?
Access card quantity may be up to date by means of acting the following steps:
Navigate to Employee > Information > Access Card Details. The Access Card Details web page appears.
In the Search field, type the worker call for whom the details are to brought.
Click . The Access Card Details phase appears.
Type the quantity within the Access Card Number textual content field.
In From Date and To Date fields, define the date range for which the get entry to card could be legitimate.
Click . The information is stored and appears on the Access Card Details web page.
Q4. How Can I Extract The Leave Balance Report Of An Employee?
To extract the Leave Balance file of an worker, carry out the following steps:
Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave web page appears.
Search for an worker.
Click Download. The Export Leave Tractions conversation container seems with diverse options to generate the document.
In the From and To fields, pick out the proper dates from the calendar that looks.
In the Leave Type subject, choose a go away kind from the drop-down list.
In the Leave Traction field, pick a go away traction kind from the drop-down list.
In the Order with the aid of discipline, pick the ideal order from the drop-down list, in that you need the leaves to be organized in the extracted report.
Click Generate. The leave file is downloaded in PDF layout.
Q5. How To Create A New Payroll Month?
You can create payroll for the prevailing or destiny months only. To create a new payroll month, carry out the subsequent steps:
Log directly to the greytHR Admin portal the use of your login credentials.
Navigate to Payroll > Main > Overview. The Overview web page seems.
To immediately visit this page, visit Payroll > Actions > Update Payroll Data.
Click the tab of the month for that you need to create the Payroll. A phase appears displaying the Create Payroll button.
Click Create Payroll. A conversation box seems prompting you that on developing the payroll for the month, IT Declaration for the employees are launched.
Click Confirm to preserve with the technique. A message seems prompting that the new payroll month is created. Various interactive and non-interactive tabs appears on the payroll month with options to system the payroll.
Q6. How To Perform Leave Year End Process In System?
To perform Leave Year End Process, discuss with Year End Process.
Q7. Can Two-stage Approval Be Configured In System?
Yes, you could configure -stage approval for leaves.
The following steps manual to accomplish that:
Click Leave tab after which click Advance link appearing at the bottom of the left menu.
Navigate to Setup > Leave Type Reviewer. The Leave Type Reviewer web page seems.
Click Add. The Add Reviewer page seems.
In the Leave Scheme subject, choose a depart scheme from the drop-down listing.
In the Leave Type field, pick out a go away kind from the drop-down list.
In the Reviewer1 subject, pick the first level Reviewer from the drop-down list.
In the Reviewer2 area, choose the second one degree Reviewer from the drop-down listing.
Click Save. Two-level approval is configured for the precise go away type.
Q8. Where Can Admin See The Attendance Information?
You can see the attendance facts of the personnel, on the Attendance Information web page. To navigate to this web page, click Leave > Information > Attendance Info seems.
Q9. How To Grant Leave To An Individual Employee?
To supply leave to an individual employee, perform the subsequent steps:
Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave page appears.
Search for the worker to whom you want to grant go away.
In the Leave Type field, type or pick the leave kind from the drop-down listing, for that you want to furnish the leaves. Based on the go away type that you chose, the balance is displayed.
In the Traction Type drop down, pick out Granted from the list.
In the From Date subject, choose the suitable date from the calendar that looks. Then select it is appropriate consultation from the From Session drop down.
In the To Date discipline, pick out the best date from the calendar that appears. Then pick it is suitable consultation from the To Session drop down.
In the Days field, use the arrows to choose the quantity of days for which you are granting the go away.
In the Expire Date field, select the date from the calendar that looks. The leaves which you are granting, gets expired if now not availed in the the selected date.
In the Reason text box, type a motive related to the go away provide.
Click Save.
In the Apply To discipline, select the precise manager.
In the Contact Details discipline, type your contact information. The go away is granted to the worker and a message appears informing.
Q10. Will Greythr Allow Employees To Apply Leaves For Future Date?
Yes. GreytHR lets in employees to apply depart for destiny dates based on the configurations. Admin can outline the variety of days within the future, as much as which an employee can apply for leaves. Based on the days that the admin has described, greytHR allows personnel to use leaves for future date.
In case the leaves get extended from 365 days to another, the go away policy for each the years have to be defined separately. For instance, if worker is applying for leave from twenty fifth Dec 2016 to fifth Jan 2017, then the go away coverage for 2016 and 2017 should be defined one at a time. The leave that the employee applies for, is taken into consideration in two phases, that is,
Phase one—from Dec 25, 2016 to Dec 31, 2016
Phase —from Jan 1, 2017 to Jan five, 2017
Q11. Which Report Must Be Referred For Monthly Attendance Details?
GreytHR provides you a couple of reviews to get details of month-to-month attendance. Navigate to Reports > Reports Gallery and search for Attendance Summary Report and Attendance Consolidated Report. These reports offer details of month-to-month attendance of personnel.
Apart from reports, you may also view the month-to-month attendance records consistent with worker together with their Sick Leave and other holiday records, beneath Attendance Muster. To navigate to the Attendance Muster page, click Leave > Information > Attendance Muster.
Q12. How To View Payslips?
To view the Payslips, you have to navigate to Payroll > Payout > Payslips. The Payslips are displayed below the Payslip tab. You can further filter personnel the usage of the to be had alternatives and drop downs. In addition to this, you can upload comments to the Payslip of an man or woman or all personnel.
Q13. How To Regularize Attendance In Absence Of The Manager?
As an Admin, you may can also regularize the attendance, in absence of the manager.
The following steps manual you to achieve this:
Click Workflow > Monitor > Attendance Regularization. A listing of energetic (pending) items are displayed.
Click an active item to view its details. The object expands showing the details.
Click The Accept button. Against the date for which attendance is asked.
You need to technique the requests, date sensible earlier than processing the whole item. Note the Accepted message in green to indicate that request is processed for the corresponding date.
Enter remarks, if any, when you take delivery of or reject.
Click Accept for the request. A achievement message shows. To view the processed items, choose Completed from the List drop-down listing after which a paticular objects from the displayed list, to view its info.
Q14. Can Admin Modify The Attendance Information Of An Employee?
Yes, as an Admin you can adjust the day type and the assigned shift of an worker.
To do so, carry out the following steps:
Navigate to the Attendance Info web page with the aid of clicking Leave > Information > Attendance Info.
Search for an worker and click on a selected day inside the calendar or table view.
Click the Shift tab.
Modify the day type and shift as per the want.
Click Save. The modifications are stored and appears on the Attendance Info page.
Apart from the Attendance Info web page, you can also alter the shift of an employee from the Attendance Muster page.
Q15. How To Update Salary For An Employee?
You can update the salary for an employee, through one of the following two ways:
Updating the once a year CTC—as soon as the annual CTC is updated, based on the percentage allotted for the numerous additives, the yearly CTC is shipped across the components.
To update the once a year CTC, perform the following steps:
Log directly to the greytHR Admin portal using your login credentials.
Navigate to Payroll > Payroll Inputs > Salary.
Search for the employee.
Click Update Salary. The Salary Revision page for the worker appears.
In the Annual CTC textual content box, modify the once a year CTC or the proportion for the employee. Based on the proportion allocated for the various additives, the once a year CTC is sent throughout the opposite components.
Choose the powerful date and the payout month.
Add a notice inside the Remarks textual content field.
Click Save. The income is updated for the employee.
Updating a selected thing of the revenue—On the Salary Revision page, an edit icon appears adjoining to certain components based totally on configurations. You can click the Edit icon () to modify that particular issue. The revenue of the worker is up to date based totally at the modifications you are making.
Q16. How To Update Opening Leave Balance In System?
Yes, you can replace the outlet balance of each leave kind. To do so, perform the following steps:
Log directly to the greytHR Admin portal the use of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave page appears.
Search for the worker, for whom you need to update the hole leave balance.
Click New Traction. The Post Leave Traction web page appears.
In the Leave Type area, pick out the leave kind for which you want to update the opening stability. The Balance area suggests the available balance for the chosen depart type.
In the Traction Type discipline, pick Opening Balance from the drop-down listing.
Choose the From-date and To-date and also the corresponding sessions.
In the Days discipline, use the arrows to choose the quantity of days that you want to feature to the hole stability.
In the Reason text container, type the right motive for updating the hole go away balance.
Click Save. The commencing stability for the selected leave type is updated.
Q17. How To Change The Leave Entitlement For Any Leave Type?
In order to trade the entitlement for a particular leave type, carry out the following steps:
Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to System Settings > Leave > Leave Rules. The Leave Rules page seems showing the Leave Rules tab and Rules Gallery tab.
Under the Leave Rules tab, click on the Edit Policy Info icon () adjacent to the go away type whose entitlement you need to exchange. For example, click on the Edit Policy Info icon () adjacent to Earned Leave (EL). The Leave Policy setup for Earned Leave (EL) page seems.
Select Grant Settings from the drop-down menu that appears just underneath the page call.
To trade the already defined entitlement, make adjustments inside the following fields:
Leave Granting Frequency—pick the frequency in that you need to furnish the leaves to the employees, here
Grant Mode—choose the mode in that you need to grant the leaves to the personnel, right here
Maximum Leave For The Period—use the arrow to choose the most variety of leaves for a length, that you want to grant the personnel
Click Finish to shop the changes. A message appears prompting you that the go away coverage is efficiently updated.
Q18. What Is Attendance Exception? When To Use It?
As an Admin, you once in a while need to permit an exception in attendance for an worker. This may want to have situations whilst an employee attends simplest one of the classes in a shift (Partial Present) or their is upkeep interest (Plant Shutdown). GreytHR allows you to do that. Perform the subsequent steps to configure exception inside the attendance.
Click Leave > Administration > Attendance Exception.
An exception is displayed if it exists.
To upload an exception, click on The Add Exception button.. The Add Attendance Exception web page seems
Search of an worker.
In From Date and To Date fields, outline the date variety.
Select the repute to be associated with the exception.
Type a valid reason inside the Reason text container.
Click The Save button.. A message seems prompting that the exception is efficaciously stored and it then appears on the Add Attendance Exception web page.
Q19. How Can Admin Assign Shifts?
As an admin, you may assign shifts within the following two manner:
For a set of personnel, from the Attendance Scheme page—to understand about the capability, refer Create an Attendance Scheme.
For individual employees, from the Shift Roster web page—to navigate to this web page, click Leave > Shift Roster after which double-click at the employee for whom you want to assign (or regulate the assigned shift) referring on the legends appearing at the bottom of the web page. The shift gets assigned to the worker.
Q20. How To Grant Leave?
The Leave Granted feature of greytHR, facilitates you fast supply leave to 1 or more employees.
Perform the subsequent steps to provide leaves:
Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Admin > Leave Grantor. The Leave Granter web page seems.
To without delay visit the Leave Grantor page, navigate to Actions > Leave > Grant Leave.
Click . The Leave Granter For the Year web page appears.
You can supply leaves for all employee or simplest the brand new joined employees.
As in step with your need, choose anybody of the subsequent two test bins:
Grant for all employees.
Grant for newly joined personnel.
In the Periodicity discipline, type or select the length from the drop-down listing, for that you want to furnish the leaves.
In the Period subject, type or pick the right length from the drop-down list, based on the Periodicity which you have chosen.
In the Leave Scheme area, kind or pick out the leave scheme from the drop-down listing.
Based at the Periodicity, Period and Leave Scheme which you have chosen, a list of leave types are displayed.
Select the check container adjacent to 1 or more leave sorts as in keeping with your want.
On clicking the test field adjacent to the choice Leave Type, the check field adjacent to all of the different depart sorts are selected.
Click Grant. A message seems prompting you that the leaves are efficiently granted and details of the scheduler, is displayed at the Leave Granter page.
Q21. How To Add Salary For An Employee?
To add or update income of an employee, perform the following steps:
Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Payroll > Payroll Inputs > Salary.
Search for the worker.
Click Add Salary. The Salary Revision web page for the employee appears.
In the Annual CTC text field, add the once a year CTC for the employee. Based on the percentage allocated for the numerous components, the once a year CTC is distributed across the additives.
Choose the powerful date and the payout month.
Add a note in the Remarks textual content box.
Click Save. The profits is up to date for the worker.
Q22. How To Reject A Leave Application?
Both Admin and Manager can reject a depart utility of an employee.
Admin rejecting a leave software.
To reject a go away software as an Admin, carry out the following steps:
Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to Workflow > Monitor > Leave. The Monitor Leave page appears displaying the leave applications which might be implemented by using employees.
Click to expand the go away software which you want to reject.
In the Reviewer Attachment area, upload a applicable file if any.
Type the correct comments within the Remarks text box.
Click Reject. An email is despatched to the employee about the rejected depart application.
In case you want to forward the depart software to someone else, pick that employee in the Forward To discipline after which click on Forward.
Manager rejecting a leave application
To reject a go away application as a Manager, perform the subsequent steps:
Log on to the Employee Self Service portal the usage of your login credentials.
Click the Actions menu after which choose Review from the menu that looks. The Review Workflows page seems with diverse tabs at the left menu.
Click Leave at the left menu. A listing of go away packages looking ahead to overview, are displayed.
Click to expand the depart software which you need to reject.
In the Reviewer Attachment area, upload a relevant document if any.
Type the ideal feedback within the Remarks textual content container.
Click Reject. An e mail is sent to the employee approximately the rejected depart software.
In case you want to forward the leave utility to someone else, choose that worker inside the Forward To subject after which click Forward.
Q23. Where Can I See Chart View Of Leave Tractions?
Admin, Manager and worker can view the Leave tractions in chart view under the following locations:
Admin—with the aid of navigating to Leave > Main > Overview.
Manager can view the Leave tractions in chart view beneath,
The Leave dashboard
The Team Leave tab
The Leave Calendar tab
Employee can view the Leave tractions in chart view beneath the Leave dashboard.
Q24. How To Update Lop?
To update LOP, perform the following steps:
Log directly to the greytHR Admin portal using your login credentials.
Navigate to Payroll > Payroll Inputs > Employee LOP Days. The Employee LOP Days - <Payroll Month> page seems.
Click Add LOP Days. The Update Employee LOP Days page appears.
In the Employee subject, both select a specific worker or filter employees the use of the options supplied within the drop-down listing.
In the LOP Days text box, type the quantity of days.
Add the proper note in the Remarks textual content field.
Click Save. A message appears informing that the LOP days are up to date. The LOP details of the worker then seems on the Employee LOP Days page.
Q25. How To Hold The Salary Payment For An Employee?
In a situation whilst you need to head in advance and process the income for an worker, however hold the profits payout, the Hold Salary Payout characteristic comes available. In such situations, the earnings for the selected worker is processed however the charge is held and details of the worker does no longer appear at the financial institution trfer declaration involving the salary payment. However statutory deductions inclusive of PF and PT, continue to be unaffected.
Holding the profits payment for an employee, comes as an boost alternative.
You need to carry out the subsequent steps, to hold the income fee for an employee:
Go to the Payroll tab and then click on the Advance hyperlink acting at the lowest of the left menu.
Navigate to Payout > Hold Salary Payout. The Hold Salary Payout - <Payroll month> page seems.
An icon seems adjacent to the Hold Salary Payout tab inside the left menu. This shows that Hold Salary Payout is an develop choice.
Click the Hold Salary Payout button acting to the proper side of the page. The Hold Salary Payout – <Payroll month> web page seems with alternatives to select an employee and continue with the technique of holding the income fee.
Search for the employee within the Employee field.
In the Hold Reason field, pick out the proper reason from the drop-down menu.
In the Remarks textual content box, kind the precise notice for holding the income price.
Click Hold. The Hold Status conversation container appears asking you to verify the manner.
Click Confirm. A message seems informing you that the income fee for that employee is on preserve. This employee then seems at the Hold Salary Payout - <Payroll month> web page with information about the held income fee.
Q26. Can A Compensatory Off Be We Lapsed?
Yes. Just like any other leave type, even a Compensatory Off can be lapsed.
Q27. How To Apply For Compensatory Off?
To follow for compensatory off, check with How can an employee follow for depart from the ESS portal?. In the Leave Type area, kind or select Compensatory Off from the drop-down listing.
Q28. How To Override Income Tax In Bulk?
To add Income Tax for employees in bulk, carry out the subsequent steps:
Log directly to the greytHR Admin portal the use of your login credentials.
Navigate to Employee > Admin > Excel Import.The Excel Import Log web page seems.
In the Imported Type discipline, choose the Income Tax Override option from the drop-down listing.
Click Import From Excel. The Excel Importer section seems. A phase seems with a link to download a pattern excel report.
Q29. How Many Events Can Be Configured For The Attendance Module?
The following events can be configured for the Attendance module:
General
Leave
Document Upload
Attendance
Q30. Can Cc Option Be Removed Permanently?
Yes, you could get rid of the CC alternative permanently. To accomplish that, perform the following steps:
Log directly to the greytHR Admin portal using your login credentials.
Click the Advance link acting at the lowest of the left menu.
Navigate to System Settings > Miscellaneous > Advanced Options. The Advanced Options page seems.
Search for the option, Allow "To.." Fill in Leave Apply, Leave Grant, Leave Cancel and Restricted Holiday. If the test box adjoining to this feature is already pick, eliminate the choice.
Click Save. The CC choice is removed.
Q31. Can Cc Option Be Displayed For Selected Employees?
No. Once the CC choice is enabled, it gets applied across the agency.
Q32. How To Set Location Wise Holiday List?
In order to create a area smart excursion listing, few configurations ought to be done.
The following steps, guide you to perform the configuration:
Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to System Settings > Leave > Leave Options. The Leave Settings page seems.
In the Holiday category phase, pick area as one of the classes. To accomplish that, click on Location at the left section and use the arrow to transport it to the proper.
Choose the suitable values for the other fields, drop-down lists and check boxes that seem.
Click Save. Location sensible vacation list is set for you.
Q33. Is Their Provision To Set Individual Reviewer For A Specific Leave Type?
Yes you may set character Reviewer for a selected depart kind. Refer to Can -degree approval be configured in machine? To recognize extra approximately the steps.
Q34. Where Can Admin View The Current Day's Attendance Status Of An Employee?
Current day's attendance repute of an worker is to be had under the Who Is In section. The listed statistics is for a day and a specific shift. To navigate, click Leave > Main > Who Is In?
Q35. How Can The Admin Apply Leave On Behalf Of The Employee?
Based in your configuration in User Roles, The Apply On behalf button. Appears on the Employee Leave web page that enables you to apply depart on behalf of an employee.
The following steps, manual you to apply leave on behalf of an worker:
Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave web page appears.
Search for the employee behalf of whom you want to use for depart.
Click The Apply On behalf button.. The Apply On Behalf web page appears with the selected worker's name and numerous choice to follow for the leave.
In the Leave Type subject, type or choose the depart type from the drop-down list, for that you want to grant the leaves. Based on the depart type that you chose, the stability is displayed.
In the From Date subject, choose an appropriate date from the calendar that looks. Then select it is appropriate consultation from the From Session drop down.
In the To Date discipline, select the suitable date from the calendar that appears. Then pick it's appropriate consultation from the To Session drop down.
In the Apply To area, select the suitable manager.
In the Contact Details area, kind your touch information:You also can notify others approximately about the go away. To achieve this, inside the CC To container, click Select and mark the employees to whom you need to inform approximately your depart pl and then click Add.
In the Attachment subject, add a relevant report if any.
Click Apply to submit the go away utility. The machine sends an electronic mail notification to the approver and to the contacts whom you have marked a duplicate of the leave utility.
Q36. How To Add New Shifts Into The System?
To assign new shifts into the system, perform the following steps:
Navigate to System Setting > Attendance > Shift.
Click . The Add Shift page appears.
Type the shift call in the Shift text box.
Type the shift code inside the Shift Code textual content container. The cost can be of most 4 characters.
Define the In time and Out time for Session 1 and Session @Also define the grace duration which you need to set for the 2 periods.
In the Shift In Margin textual content container, outline the margin on your shift hours.
Define the minimal hours for half and complete day.
Click . A message is displayed informing that the shift is created.
Q37. How To Configure Attendance Events?
You can push notifications to various customers of greytHR earlier than, on, or after an occasion. You can select a combination of trigger periods and channels and then practice filters to inform the desired employees. Refer Event Notification, to understand extra about the configuration.
