Interview Questions.

Question 1. How To Grant Leave?

Answer :

The Leave Granted feature of greytHR, enables you quickly supply depart to 1 or extra personnel.

Perform the following steps to grant leaves:

Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Admin > Leave Grantor. The Leave Granter web page appears.
To directly visit the Leave Grantor web page, navigate to Actions > Leave > Grant Leave.
Click . The Leave Granter For the Year web page appears.
You can supply leaves for all worker or handiest the new joined employees.
As in step with your need, pick out anyone of the subsequent two test bins:

Grant for all personnel.
Grant for newly joined personnel.
In the Periodicity area, type or select the duration from the drop-down listing, for which you want to grant the leaves.
In the Period discipline, kind or pick the best length from the drop-down listing, based totally at the Periodicity which you have selected.
In the Leave Scheme area, type or pick out the leave scheme from the drop-down list.
Based at the Periodicity, Period and Leave Scheme which you have selected, a listing of go away kinds are displayed.
Select the check field adjoining to at least one or more depart types as according to your want.
On clicking the test field adjacent to the choice Leave Type, the test box adjoining to all of the other go away sorts are selected.
Click Grant. A message seems prompting you that the leaves are successfully granted and info of the scheduler, is displayed at the Leave Granter page.
Question 2. How Can The Admin Apply Leave On Behalf Of The Employee?

Answer :

Based in your configuration in User Roles, The Apply On behalf button. Appears at the Employee Leave page that enables you to apply leave on behalf of an employee.
The following steps, manual you to use depart on behalf of an worker:
Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave web page seems.
Search for the employee behalf of whom you want to use for depart.
Click The Apply On behalf button.. The Apply On Behalf web page seems with the chosen worker's call and diverse option to observe for the leave.
In the Leave Type field, kind or pick out the depart kind from the drop-down listing, for which you need to grant the leaves. Based at the depart kind that you selected, the balance is displayed.
In the From Date field, pick out the proper date from the calendar that looks. Then pick out it's suitable session from the From Session drop down.
In the To Date subject, pick out the perfect date from the calendar that appears. Then choose it is appropriate session from the To Session drop down.
In the Apply To field, pick out the ideal supervisor.
In the Contact Details subject, kind your contact details:You also can notify others about approximately the leave. To accomplish that, inside the CC To container, click on Select and mark the employees to whom you want to notify approximately your leave plans and then click Add.
In the Attachment area, add a relevant record if any.
Click Apply to post the depart utility. The device sends an electronic mail notification to the approver and to the contacts whom you have marked a copy of the leave application.
HR Management Interview Questions
Question 3. How To Reject A Leave Application?

Answer :

Both Admin and Manager can reject a leave software of an employee.

Admin rejecting a depart software.

To reject a leave application as an Admin, carry out the following steps:

Log on to the greytHR Admin portal the use of your login credentials.
Navigate to Workflow > Monitor > Leave. The Monitor Leave page seems showing the depart programs which can be implemented by means of personnel.
Click to expand the depart utility which you want to reject.
In the Reviewer Attachment subject, add a applicable file if any.
Type the appropriate comments within the Remarks text container.
Click Reject. An email is despatched to the employee about the rejected leave application.
In case you want to forward the depart application to someone else, pick that employee within the Forward To area and then click on Forward.
Manager rejecting a leave utility
To reject a depart application as a Manager, carry out the following steps:
Log directly to the Employee Self Service portal using your login credentials.
Click the Actions menu after which choose Review from the menu that appears. The Review Workflows page appears with diverse tabs at the left menu.
Click Leave at the left menu. A list of leave applications awaiting assessment, are displayed.
Click to make bigger the leave software that you need to reject.
In the Reviewer Attachment subject, upload a relevant report if any.
Type the correct remarks in the Remarks textual content field.
Click Reject. An e mail is despatched to the employee about the rejected leave utility.
In case you need to ahead the leave software to someone else, pick out that worker in the Forward To field and then click on Forward.
Question 4. How To Grant Leave To An Individual Employee?

Answer :

To provide depart to an character employee, carry out the subsequent steps:

Log directly to the greytHR Admin portal using your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave page appears.
Search for the worker to whom you want to supply leave.
In the Leave Type field, kind or pick the go away kind from the drop-down list, for which you want to grant the leaves. Based on the go away kind which you selected, the stability is displayed.
In the Transaction Type drop down, pick Granted from the list.
In the From Date subject, pick the correct date from the calendar that looks. Then pick it's suitable consultation from the From Session drop down.
In the To Date field, select the precise date from the calendar that appears. Then pick it is suitable consultation from the To Session drop down.
In the Days subject, use the arrows to choose the number of days for that you are granting the go away.
In the Expire Date field, pick the date from the calendar that looks. The leaves which you are granting, gets expired if now not availed inside the the selected date.
In the Reason text box, kind a reason related to the depart furnish.
Click Save.
In the Apply To field, pick out the proper manager.
In the Contact Details subject, type your contact details. The go away is granted to the employee and a message appears informing.
HR Management Tutorial
Question 5. How To Change The Leave Entitlement For Any Leave Type?

Answer :

In order to trade the entitlement for a specific depart kind, carry out the following steps:

Log directly to the greytHR Admin portal using your login credentials.
Navigate to System Settings > Leave > Leave Rules. The Leave Rules page appears displaying the Leave Rules tab and Rules Gallery tab.
Under the Leave Rules tab, click on the Edit Policy Info icon () adjacent to the leave type whose entitlement you need to trade. For example, click the Edit Policy Info icon () adjacent to Earned Leave (EL). The Leave Policy setup for Earned Leave (EL) page seems.
Select Grant Settings from the drop-down menu that looks simply underneath the page call.
To alternate the already described entitlement, make changes within the following fields:
Leave Granting Frequency—select the frequency in that you need to supply the leaves to the personnel, right here
Grant Mode—pick out the mode in which you need to grant the leaves to the personnel, here
Maximum Leave For The Period—use the arrow to select the maximum number of leaves for a duration, which you need to provide the employees
Click Finish to store the modifications. A message seems prompting you that the go away coverage is effectively up to date.
General Accounting Interview Questions
Question 6. Will Greythr Allow Employees To Apply Leaves For Future Date?

Answer :

Yes. GreytHR allows employees to apply go away for destiny dates primarily based on the configurations. Admin can outline the wide variety of days within the future, as much as which an worker can observe for leaves. Based on the days that the admin has described, greytHR lets in personnel to apply leaves for destiny date.

In case the leaves get prolonged from 365 days to every other, the leave policy for each the years ought to be defined one after the other. For instance, if employee is applying for depart from 25th Dec 2016 to fifth Jan 2017, then the depart coverage for 2016 and 2017 should be defined one after the other. The go away that the employee applies for, is considered in two levels, this is,

Phase one—from Dec 25, 2016 to Dec 31, 2016
Phase —from Jan 1, 2017 to Jan 5, 2017
Question 7. Can Two-degree Approval Be Configured In System?

Answer :

Yes, you can configure -level acclaim for leaves.

The following steps manual to do so:

Click Leave tab and then click Advance link appearing at the bottom of the left menu.
Navigate to Setup > Leave Type Reviewer. The Leave Type Reviewer page seems.
Click Add. The Add Reviewer web page appears.
In the Leave Scheme subject, select a depart scheme from the drop-down listing.
In the Leave Type discipline, pick out a depart kind from the drop-down list.
In the Reviewer1 area, choose the first degree Reviewer from the drop-down listing.
In the Reviewer2 field, select the second level Reviewer from the drop-down listing.
Click Save. Two-degree approval is configured for the specific go away kind.
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Question eight. How Can I Extract The Leave Balance Report Of An Employee?

Answer :

To extract the Leave Balance report of an employee, carry out the following steps:

Log directly to the greytHR Admin portal the use of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave page appears.
Search for an employee.
Click Download. The Export Leave Transactions dialog container seems with diverse alternatives to generate the record.
In the From and To fields, select the suitable dates from the calendar that appears.
In the Leave Type subject, select a leave kind from the drop-down listing.
In the Leave Transaction subject, select a depart transaction type from the drop-down list.
In the Order through discipline, choose the best order from the drop-down listing, in which you want the leaves to be arranged within the extracted document.
Click Generate. The go away file is downloaded in PDF layout.
Question 9. Where Can I See Chart View Of Leave Transactions?

Answer :

Admin, Manager and worker can view the Leave transactions in chart view under the subsequent locations:

Admin—with the aid of navigating to Leave > Main > Overview.
Manager can view the Leave transactions in chart view beneath,
The Leave dashboard
The Team Leave tab
The Leave Calendar tab
Employee can view the Leave transactions in chart view below the Leave dashboard.
Payroll Management Interview Questions
Question 10. How To Perform Leave Year End Process In System?

Answer :

To perform Leave Year End Process, consult with Year End Process.

Payroll Management Tutorial
Question 11. How To Set Location Wise Holiday List?

Answer :

In order to create a location clever holiday list, few configurations should be finished.

The following steps, manual you to perform the configuration:

Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to System Settings > Leave > Leave Options. The Leave Settings page seems.
In the Holiday category phase, pick location as one of the classes. To accomplish that, click Location on the left section and use the arrow to transport it to the proper.
Choose the proper values for the opposite fields, drop-down lists and test boxes that appear.
Click Save. Location smart vacation list is about for you.
Public Relations Interview Questions
Question 12. How To Update Opening Leave Balance In System?

Answer :

Yes, you may update the hole balance of every depart kind. To accomplish that, carry out the subsequent steps:

Log directly to the greytHR Admin portal the usage of your login credentials.
Navigate to Leave > Information > Employee Leave. The Employee Leave web page seems.
Search for the worker, for whom you need to replace the opening depart balance.
Click New Transaction. The Post Leave Transaction web page seems.
In the Leave Type field, pick the depart kind for that you need to replace the hole balance. The Balance subject suggests the available stability for the chosen leave kind.
In the Transaction Type area, choose Opening Balance from the drop-down list.
Choose the From-date and To-date and additionally the corresponding sessions.
In the Days subject, use the arrows to choose the variety of days which you need to feature to the opening balance.
In the Reason textual content box, type the ideal purpose for updating the opening depart balance.
Click Save. The commencing balance for the chosen depart type is updated.
HR Management Interview Questions
Question thirteen. How To Apply For Compensatory Off?

Answer :

To apply for compensatory off, discuss with How can an employee apply for go away from the ESS portal?. In the Leave Type area, type or select Compensatory Off from the drop-down list.

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Question 14. Can A Compensatory Off Be We Lapsed?

Answer :

Yes. Just like every other go away type, even a Compensatory Off can be lapsed.

Question 15. Can Cc Option Be Removed Permanently?

Answer :

Yes, you could get rid of the CC option completely. To achieve this, perform the following steps:

Log on to the greytHR Admin portal using your login credentials.
Click the Advance link appearing at the lowest of the left menu.
Navigate to System Settings > Miscellaneous > Advanced Options. The Advanced Options web page appears.
Search for the option, Allow "To.." Fill in Leave Apply, Leave Grant, Leave Cancel and Restricted Holiday. If the take a look at field adjacent to this feature is already pick, take away the choice.
Click Save. The CC choice is eliminated.
Hr Generalist Interview Questions
Question sixteen. Can Cc Option Be Displayed For Selected Employees?

Answer :

No. Once the CC option is enabled, it receives carried out throughout the business enterprise.

Question 17. Is Their Provision To Set Individual Reviewer For A Specific Leave Type?

Answer :

Yes you can set character Reviewer for a particular go away type. Refer to Can two-degree approval be configured in device? To realize more about the steps.

HR Interview Questions
Question 18. How To Add Salary For An Employee?

Answer :

To upload or update profits of an employee, perform the following steps:

Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Payroll > Payroll Inputs > Salary.
Search for the worker.
Click Add Salary. The Salary Revision page for the employee appears.
In the Annual CTC textual content field, add the once a year CTC for the worker. Based on the percentage allocated for the diverse additives, the yearly CTC is distributed across the components. 
Choose the powerful date and the payout month.
Add a notice in the Remarks textual content container.
Click Save. The profits is updated for the worker.
General Accounting Interview Questions
Question 19. How To Update Salary For An Employee?

Answer :

You can replace the earnings for an worker, by way of one of the following  ways:

Updating the yearly CTC—as soon as the yearly CTC is up to date, primarily based on the share allotted for the numerous additives, the yearly CTC is shipped throughout the additives.
To replace the annual CTC, perform the subsequent steps:

Log directly to the greytHR Admin portal using your login credentials.
Navigate to Payroll > Payroll Inputs > Salary.
Search for the worker.
Click Update Salary. The Salary Revision web page for the worker appears.
In the Annual CTC text field, adjust the once a year CTC or the share for the worker. Based on the percentage allotted for the numerous components, the yearly CTC is distributed across the opposite components.
Choose the effective date and the payout month.
Add a be aware inside the Remarks text box.
Click Save. The salary is up to date for the employee.
Updating a particular aspect of the profits—On the Salary Revision web page, an edit icon appears adjoining to positive components primarily based on configurations. You can click on the Edit icon () to modify that specific factor. The earnings of the employee is updated based at the changes you are making.
Question 20. How To Update Lop?

Answer :

To replace LOP, carry out the following steps:

Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Payroll > Payroll Inputs > Employee LOP Days. The Employee LOP Days - <Payroll Month> page seems.
Click Add LOP Days. The Update Employee LOP Days web page appears.
In the Employee field, either select a specific worker or filter personnel the use of the options supplied inside the drop-down listing.
In the LOP Days textual content box, type the number of days.
Add an appropriate notice in the Remarks text box.
Click Save. A message seems informing that the LOP days are updated. The LOP info of the worker then seems at the Employee LOP Days page.
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Question 21. How To Override Income Tax In Bulk?

Answer :

To upload Income Tax for employees in bulk, carry out the subsequent steps:

Log directly to the greytHR Admin portal using your login credentials.
Navigate to Employee > Admin > Excel Import.The Excel Import Log page seems.
In the Imported Type area, pick the Income Tax Override choice from the drop-down list.
Click Import From Excel. The Excel Importer section appears. A phase seems with a link to download a sample excel report.
Question 22. How To View Payslips?

Answer :

To view the Payslips, you have to navigate to Payroll > Payout > Payslips. The Payslips are displayed underneath the Payslip tab. You can further clear out personnel the usage of the to be had options and drop downs. In addition to this, you can upload comments to the Payslip of an character or all employees.

Question 23. How To Hold The Salary Payment For An Employee?

Answer :

In a situation when you need to head ahead and process the revenue for an employee, but preserve the salary payout, the Hold Salary Payout feature comes reachable. In such conditions, the earnings for the selected worker is processed but the payment is held and details of the worker does now not appear at the financial institution switch announcement concerning the earnings payment. However statutory deductions inclusive of PF and PT, remain unaffected.

Holding the earnings fee for an employee, comes as an strengthen option.

You need to carry out the subsequent steps, to preserve the salary fee for an employee:

Go to the Payroll tab after which click on the Advance link acting at the lowest of the left menu.
Navigate to Payout > Hold Salary Payout. The Hold Salary Payout - <Payroll month> page appears.
An icon seems adjacent to the Hold Salary Payout tab within the left menu. This suggests that Hold Salary Payout is an strengthen alternative.
Click the Hold Salary Payout button acting to the right aspect of the page. The Hold Salary Payout – <Payroll month> web page seems with alternatives to pick an worker and preserve with the procedure of maintaining the salary payment.
Search for the worker within the Employee area.
In the Hold Reason subject, select the proper purpose from the drop-down menu.
In the Remarks textual content container, kind the perfect notice for containing the income fee.
Click Hold. The Hold Status conversation field appears asking you to affirm the manner.
Click Confirm. A message appears informing you that the earnings payment for that worker is on keep. This worker then seems on the Hold Salary Payout - <Payroll month> web page with details about the held salary charge.
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Question 24. How To Create A New Payroll Month?

Answer :

You can create payroll for the existing or destiny months simplest. To create a new payroll month, carry out the subsequent steps:

Log on to the greytHR Admin portal the usage of your login credentials.
Navigate to Payroll > Main > Overview. The Overview web page seems.
To directly go to this web page, go to Payroll > Actions > Update Payroll Data.
Click the tab of the month for which you need to create the Payroll. A segment seems displaying the Create Payroll button.
Click Create Payroll. A conversation field seems prompting you that on growing the payroll for the month, IT Declaration for the employees are launched.
Click Confirm to keep with the manner. A message seems prompting that the brand new payroll month is created. Various interactive and non-interactive tabs appears at the payroll month with alternatives to procedure the payroll.
Customer Relationship Management Interview Questions
Question 25. What Is Payroll Cycle?

Answer :

This is the length in opposition to which employee is to be paid. Usually, calendar month is considered as payroll cycle. However, for convenience of series of payroll inputs, computation, and payout, corporations every now and then outline payroll cycle differently. 1 Jan 2013-31 Jan 2013, 26 Dec 2012- 25 Jan 2013, 15 Dec 2012-14 Jan 2013 are examples. In these kinds of cycles, payroll processed is named as Jan 2013 Payroll.

Question 26. Where Can Admin See The Attendance Information?

Answer :

You can see the attendance information of the personnel, at the Attendance Information web page. To navigate to this page, click Leave > Information > Attendance Info appears.

Question 27. Which Report Must Be Referred For Monthly Attendance Details?

Answer :

greytHR provides you more than one reviews to get information of monthly attendance. Navigate to Reports > Reports Gallery and search for Attendance Summary Report and Attendance Consolidated Report. These reports provide details of monthly attendance of employees.

Apart from reviews, you may additionally view the monthly attendance information per worker along side their Sick Leave and different holiday information, underneath Attendance Muster. To navigate to the Attendance Muster web page, click Leave > Information > Attendance Muster.

Payroll Management Interview Questions
Question 28. How Can Admin Assign Shifts?

Answer :

As an admin, you may assign shifts inside the following two manner:

For a set of employees, from the Attendance Scheme web page—to know about the functionality, refer Create an Attendance Scheme.

For individual employees, from the Shift Roster page—to navigate to this page, click on Leave > Shift Roster and then double-click on the worker for whom you want to assign (or modify the assigned shift) referring at the legends performing at the bottom of the web page. The shift gets assigned to the worker.

Question 29. How To Add New Shifts Into The System?

Answer :

To assign new shifts into the machine, perform the subsequent steps:

Navigate to System Setting > Attendance > Shift.
Click . The Add Shift web page seems.
Type the shift name inside the Shift text container.
Type the shift code within the Shift Code textual content container. The value may be of most four characters.
Define the In time and Out time for Session 1 and Session 2. Also define the grace period which you need to set for the two periods.
In the Shift In Margin text box, define the margin for your shift hours.
Define the minimal hours for half of and full day.
Click . A message is displayed informing that the shift is created.
Question 30. How To Update Access Card Number In System?

Answer :

Access card wide variety can be updated by using acting the subsequent steps:

Navigate to Employee > Information > Access Card Details. The Access Card Details page appears.
In the Search field, kind the employee call for whom the information are to added.
Click . The Access Card Details phase seems.
Type the wide variety within the Access Card Number textual content field.
In From Date and To Date fields, define the date variety for which the get right of entry to card could be valid.
Click . The facts is saved and appears at the Access Card Details page.
Question 31. Can Admin Modify The Attendance Information Of An Employee?

Answer :

Yes, as an Admin you may adjust the day type and the assigned shift of an worker.

To achieve this, carry out the following steps:

Navigate to the Attendance Info page through clicking Leave > Information > Attendance Info.
Search for an worker and click on a particular day within the calendar or table view.
Click the Shift tab.
Modify the day kind and shift as in line with the need.
Click Save. The adjustments are stored and appears at the Attendance Info page.
Apart from the Attendance Info web page, you can also modify the shift of an employee from the Attendance Muster web page.

Question 32. Where Can Admin View The Current Day's Attendance Status Of An Employee?

Answer :

Current day's attendance repute of an employee is available below the Who Is In phase. The indexed records is for an afternoon and a particular shift. To navigate, click on Leave > Main > Who Is In?

Question 33. How To Regularize Attendance In Absence Of The Manager?

Answer :

As an Admin, you may can also regularize the attendance, in absence of the manager.

The following steps manual you to achieve this:

Click Workflow > Monitor > Attendance Regularization. A listing of active (pending) objects are displayed.
Click an energetic item to view its info. The item expands showing the details.
Click The Accept button. In opposition to the date for which attendance is asked.
You need to procedure the requests, date wise before processing the entire object. Note the Accepted message in green to indicate that request is processed for the corresponding date.
Enter feedback, if any, while you accept or reject.
Click Accept for the request. A fulfillment message shows. To view the processed gadgets, pick Completed from the List drop-down listing after which a paticular objects from the displayed list, to view its details.
Public Relations Interview Questions
Question 34. How To Configure Attendance Events?

Answer :

You can push notifications to numerous users of greytHR earlier than, on, or after an event. You can choose a aggregate of trigger intervals and channels and then practice filters to inform the desired personnel. Refer Event Notification, to recognize extra approximately the configuration.

Question 35. How Many Events Can Be Configured For The Attendance Module?

Answer :

The following events may be configured for the Attendance module:

General
Leave
Document Upload
Attendance
Question 36. What Is Attendance Override?

Answer :

As an Admin you have the privilege to manually override the attendance of an worker.

Click Leave > Admin > Manual Override.
Select an worker and set the date variety to view details for
Click the Show button to refresh display whenever you adjust the date range. The default view is by means of employee. Click the Date Wise tab to view the attendance for the equal variety through consultation for all personnel.
Select a fee from the Override drop-down list of an afternoon to modify it.
You can view the Override values as time or repute (default view).
In the Remarks text box, input remarks if any.
Click The Override button. To affirm your modifications. A message seems prompting that the modifications are efficaciously saved. Your modifications replicate at the Attendance Muster web page.
Hr Generalist Interview Questions
Question 37. What Is Attendance Exception? When To Use It?

Answer :

As an Admin, you now and again need to permit an exception in attendance for an employee. This ought to have situations when an worker attends only one of the sessions in a shift (Partial Present) or their is protection hobby (Plant Shutdown). GreytHR allows you to try this. Perform the subsequent steps to configure exception inside the attendance.

Click Leave > Administration > Attendance Exception.
An exception is displayed if it exists.
To upload an exception, click on The Add Exception button.. The Add Attendance Exception web page seems
Search of an worker.
In From Date and To Date fields, outline the date range.
Select the status to be related to the exception.
Type a legitimate purpose in the Reason text field.
Click The Save button.. A message appears prompting that the exception is successfully stored and it then seems on the Add Attendance Exception page.