Interview Questions.

Interview Questions For Advanced MS Excel - Jul 17, 2022


Interview Questions For Advanced MS Excel

Q1. What is Microsoft Excel?

Ans: Microsoft Excel is an electronic spreadsheet software that enables users to keep, arrange, calculate and control the data with formulation the use of a spreadsheet system broken up by means of rows and columns. It also offers the power to apply an external database to do analysis, make reports, and so forth. As a consequence saving lots of time.

Q2. What is ribbon?

Ans: Ribbon refers back to the topmost area of the software that contains menu gadgets and toolbars to be had in MS-Excel. Ribbon can be shown/hidden using CTRL+F1. The ribbon runs at the top of the software and is the replacement for the toolbars and menus.  The ribbons have numerous tabs on the pinnacle, and every tab has its personal institution of instructions.

Q3. Explain Spreadsheet and its Basics.

Ans: Spreadsheet can be as compared to a paper ledger sheet. It is composed or rows and columns and their intersection called cells.

Q4. How many records codecs are available in Excel? Name a number of them.

Ans: Eleven statistics formats are available in Microsoft Excel for data Storage. Example:

Number – Stores records as various

Currency – Stores records in the form of foreign money

Date – Data is saved as dates

Percentage – Stores numbers as a percent

Text Formats – Stores statistics as string of texts

Q5. Specify the order of operations used for evaluating formulation in Excel.

Ans: The order of operations in Microsoft Excel is identical as in general mathematics. It’s defined by using the time period “PEMDAS” or “BEDMAS”.

Parentheses or Brackets






Q6. How can you wrap the text within a cell?


Ans: You must choose the textual content you want to wrap, after which click on wrap text from the home tab and you could wrap the textual content within a cell.

Q7. Explain Macro in MS-Excel.

Ans: Macros are used for iterating over a group of tasks. Users can create macros for his or her customized repetitive capabilities and instructions. Macros can be both written or recorded depending at the user.

Q8. Which are the 2 macro languages in MS-Excel?

Ans: XLM and VBA (Visual Basic Applications).  Earlier variations of Excel used XLM. VBA became added in Excel five and often used now.


Q9. Is it feasible to prevent someone from copying the cellular from your worksheet?

Ans: Yes, it's miles viable. To shield your worksheet from getting copied, you need to enter Menu bar >Review > Protect Sheet > Password.  By entering a password, you can at ease your sheet from getting copied by way of others.

Q10. What are charts in MS-Excel?

Ans: To allow graphical representation of the facts in Excel, charts are supplied. A person can use any chart kind, including column, bar, line, pie, scatter, etc. Through deciding on an alternative from Insert tab’s Chart institution.

HubSpot Video

Q11. How are you able to sum up the Rows and Column wide variety quickly within the Excel sheet?

Ans: By the usage of SUM feature, you may get the overall sum of the rows and columns, in an Excel worksheet.

Q12. Explain few beneficial capabilities in Excel.

Ans: Following are the capabilities available in Excel for manipulating the information: 

Math and Financial Functions – SQRT, DEGREE, RAND(), GCD

Logical Functions – IF, AND, FALSE, TRUE

Date and Time capabilities – NOW(), DATEVALUE(), WEEKDAY(NOW())


Pivot tables

Q13. What does a red triangle on the pinnacle right of a mobile indicate?

Ans: The red triangle suggests that some comment is related to the cellular. Hover the mouse over it, and you may read the overall remark.

Q14. How are you able to add a new Excel worksheet?

Ans: To upload a brand new Excel worksheet, you should insert worksheet tab at the bottom of the display.

Q15. What is using NameBox in MS-Excel?

Ans: Name Box is used to go back to a specific location of the worksheet via typing the range call or cell deal with in the call box.

Q16. How are you able to resize the column?

Ans: To resize the column, you ought to exchange the width of one column and then drag the boundary on the right facet of the column heading until the width you want.  The other way of doing it is to choose the Format from the house tab, and in Format you have to pick out AUTOFIT COLUMN WIDTH underneath mobile section. On clicking on this, the mobile length gets formatted.

Q17. Explain pivot tables and its makes use of.

Ans: A pivot desk is a device that allows for quick summarization of large information. It robotically plays a kind, rely, general or common of the records saved within the spreadsheet and displays result in another spreadsheet. It saves a number of time. Allows to link outside information sources to our Excel.

Q18. What are three document codecs which can be available in Excel?

Following are the varieties of record formats:




Q19. How could you offer a Dynamic range in “Data Source” of Pivot Tables?

Ans: To provide a dynamic variety in “Data Source” of Pivot tables, first, create a named variety the usage of offset function and base the pivot desk the usage of a named variety created within the first step.

Q20. Is it viable to make Pivot desk the use of a couple of sources of records?

Ans: If the multiple sources are distinct worksheets, from the same workbook, then it is feasible to make Pivot table using a couple of assets of statistics.

Q21. Which event do you use to test whether or not the Pivot Table is changed or not?

Ans: To check whether or not the pivot table is modified or no longer we use “PivotTableUpdate” in worksheet containing the pivot table.

Q22. How can you disable automated sorting in pivot tables?

Ans: To disable automatic sorting in pivot tables:

Go To > More Sort Options > Right Click ‘Pivot tables’ > Select ‘kind menu’ > select ‘More Options’ > deselect ‘Sort mechanically’.

Q23. What is Freeze Panes in MS-Excel?

Ans: To lock any row or column, freeze panes is used. The locked row or column could be visible at the display even once we scroll the sheet vertically or horizontally.

Q24. What ought to you do to stop the pivot desk from loosing the column width upon fresh?

Ans: Format loss in a pivot table can be stopped without a doubt by changing the pivot desk options.  Under the “Pivot Table Options” activate the “Enable Preserve Formatting” and disable “Auto Format” choice.

Q25 Explain workbook protection kinds in Excel.

Ans: Excel provides three methods to defend a workbook:

Password protection for beginning a workbook

Protection for adding, deleting, hiding and unhiding sheets

Protection from changing length or role of windows.

Q26. Explain the distinction among SUBSTITUTE and REPLACE function in MS-Excel?

Ans: The SUBSTITUTE feature substitutes one or more instances of antique text with the new text in a string.

Syntax: SUBSTITUTE(textual content, oldText, newText, [instanceNumber])

Example: Let textual content at A2 be Guru99,Guru99

SUBSTITUTE(A2,”nine″,”8″,1) =>Guru89,Guru99

SUBSTITUTE(A2,”nine″,”8″,2) =>Guru88,Guru99

SUBSTITUTE(A2,”nine″,”9″) =>Guru88,Guru88

The REPLACE function swaps a part of the text string with another set of text.

Syntax: REPLACE(oldText, startNumber, NumberCharacters, newText)

Example: Let text at A2 be Guru99

REPLACE(A2,5,1,”00″) =>Guru009

Q27. Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in Ms-Excel.

Ans: COUNT is used to remember cells containing numbers, dates, etc. Any price stored as range except blanks.

COUNTA or Count All is used to rely any cell fee containing numbers, text, logical values, etc. Any type of fee except blanks.

COUNTBLANK remember clean cells or cells with an empty string.

COUNTIF and COUNTIFS rely cells matching a positive standards.

Q28. What is IF characteristic in Excel?

Ans: To carry out the common sense check IF characteristic is executed. It assessments whether sure conditions is real or false. If the condition is proper, then it'll deliver result as a result if the circumstance is false then the end result or out-placed might be extraordinary.

Example: For example, you select the mobile, and also you need to show that cell as “Greater than 5,” while cost is real (=5 or five) and “much less than five” when cost is false (<5). For that by using IF condition you can display result.

=IF (Logical test, value if true, value if false)

=IF (A1>5, “Greater than five, “Less than five”)

Q29. Can we create shortcuts to Excel features?

Ans: Yes. ‘Quick Access Toolbar’ above the house button can be customized to display most regularly used shortcuts.

Q30. What is the use of LOOKUP characteristic in Excel?

Ans: In Microsoft Excel, the LOOKUP characteristic returns a fee from a selection or an array.

Q31. How are you able to follow the equal formatting to each sheet in a workbook in MS-Excel?

Ans: Right Click ‘Worksheet tab’ > Choose ‘Select All Sheets’. Now any formatting done will be implemented to the entire workbook. To follow to a particular group of sheets, select simplest the ones sheets that need formatting.

Q32. What are left, proper, fill and distributed alignments?

Ans: Left /Right alignment align the text to left and proper maximum of the cellular.

Fill as the call indicates, fill the mobile with same text repetitively.

Distributed, spread the textual content throughout the width of the cellular.

Q33. To circulate to the preceding worksheet and subsequent sheet, what keys will you press?

Ans: To move to the preceding worksheet, you'll use the keys Ctrl + PgUp, and to transport to the following sheet you will use keys Ctrl + PgDown.

Q34. What clear out will you operate, in case you need more than  conditions or if you want to research the list using database feature?

Ans: You will use Advanced Criteria Filter, to analyze the listing or if greater than  conditions have to be tested.

Q35. What is the fast way to return to a specific area of a worksheet?

Ans: The brief way to go back to a specific area of the worksheet is by using name field.  You can type the mobile address or range name in name field to go back to a specific location of a worksheet.

Q36. Which feature is used to decide the day of the week for a date?

Ans: WEEKDAY () returns the day of the week for a selected date counting from Sunday.

Example: Let date at A1 be 12/30/2016

WEEKDAY(A1,1) =>6

Q37. What is the benefit of using system in Excel sheet?

Ans: Calculating the numbers in Excel sheet, not only help you to give the final ‘sum up’ of the number however, it also calculates mechanically the variety changed via every other range or digit.  Through Excel sheet, the complex calculations emerge as easy like payroll deduction or averaging the student’s result.

Q38. What is the “What If” circumstance in Excel formulation?

Ans: The “What If” circumstance is used to exchange the records in Microsoft Excel formulation to provide unique solutions.

Example: You are shopping for a brand new vehicle and need to calculate the exact amount of tax so that it will be levied on it then you may use the “What If” characteristic.  For instance, there are 3 cells A4,B4, and C4. First cellular says about the quantity, the second one mobile will tell about the proportion (7.Five%) of tax and the very last cell will calculate the exact amount of tax.

Q39. How are you able to disable the automating sorting in pivot tables?

Ans: To disable the automating sorting in pivot tables,

Go to > “More Sort Options”> Right Click “Pivot table” > Select “Sort” menu > Select “More Options” > Deselect the “Sort automatically while the file is created.”

Q40. What is the AND feature does in Excel?

Ans: Like IF feature, AND function additionally does the logical function. To check whether the output will be real or false the AND function will evaluate as a minimum one mathematical expression located in some other cell in the spreadsheet. If you need to see the output of multiple cells in a unmarried cell, it's miles viable via the usage of AND characteristic.

Example: If you've got  cells, A1 and A2, and the price you put in those  cells are >5 and you need end result have to show as ‘TRUE’ in mobile B1 if value>five, and ‘False’ if any of these values<5. You can use AND feature to do that.

Q41. How mobile reference is useful inside the calculation?

Ans: In order to keep away from writing the records time and again for calculating reason, mobile reference is used. When you write any components, for particular characteristic, you want to direct Excel the unique location of that facts. This region is referred as, cell reference. So, on every occasion a brand new cost introduced to the cell, the mobile will calculate in keeping with the reference cellular system.